Residence Halls Housing Agreement- TERMS AND CONDITIONS

1. Length of Agreement & Eligibility of Housing
   1. This agreement is for housing accommodations for the ACADEMIC YEAR 2024-2025 (AUGUST ‘24 -MAY ’25 or any other dates set by the Academic Calendar).
      1. Residents are responsible for paying for the entire academic year unless they experience a “Qualifying Event”, outlined in Section 5, and receive written approval of breaking the agreement by the Director of Residence Life, effective the date they sign this Agreement.
   2. Intersession Break Housing: This Agreement does not apply to Thanksgiving, Christmas and Spring Breaks as Residence Halls are closed. If students require break housing based on reasons outlined in Student Handbook, then they must receive written permission from the Director of Residence Life. Cost: $500 per break.
   3. Security Deposit: All residents are required to submit a refundable security deposit of $250.00 prior to the first time moving into on-campus housing. This deposit is used to cover any damage incurred to a resident’s room or any other residence hall expenses the student is responsible for. This is retained if Agreement is broken before end of License term.
   4. Residency Policy: Incoming students under the age of 20 and whose parents’ homes are too far away from Bryn Athyn to permit reasonable daily commuting are expected to live on campus. After three terms, these students may elect to reside off-campus. Incoming students must receive permission from the Director of Residence Life to live off campus.
      1. All students living on campus must be enrolled as full-time students (minimum of 9 credits per term), however special permission will be needed from the Dean of Students and Director of Residence Life to be a part-time student in the Residence Halls.
2. Rates and Payments:
   1. Residents are charged by the term and payment is due by the deadline for payment of tuition and fees,(Student Handbook & College's Paying Your Bill webpage). The laundry fee is assessed at the beginning of each Agreement and nonrefundable.
   2. Resident acknowledges and agrees that failure to make payments as and when required by the Agreement and the Student Handbook can result in the cancellation, suspension, or termination of the Agreement and removal of Resident from the Residence Halls. All costs associated with the collection of outstanding debts, including, for example, collection fees, reasonable attorneys’ fees, cost of court, and other related fees, will be assessed against Resident.
   3. Student agrees and understands that they waive their right to appeal any additional charge related to the Residence Hall Assignment (such as, by way of example and not of limitation, Residence Halls fines, Improper Checkout Fee, damage, cleaning and/or fire safety) unless the written appeal is received by the Director of Residence Life within thirty (30) calendar days of notification of charge(s)
3. Housing Assignments: The Agreement does not cover a specific room or building.
   1. Resident acknowledges and agrees that College has the right to reassign Resident's Assignment and/or consolidate Assignments to maximize space utilization, all as set forth in the Student Handbook. See the Student Handbook for further information on Housing Assignment protocols. 
4. Termination of Agreement by the College:
   1. The College may terminate the Agreement on written notice to Resident because of Resident’s default of its obligations to College outlined in the Agreement and the Student Handbook. The amount of notice Resident will receive of College’s termination depends on the seriousness of the cause. 
      1. If a Resident withdraws during any part of the academic year, the College reserves the right to immediately terminate the Agreement depending on intent to return for the following term. A student status change results in 48 hours move out deadline regardless if the term is still ongoing.
      2. Failure to maintain financial commitments that the Resident has to the College.
      3. If College has reasonable cause to believe that Resident’s conduct constitutes a threat of imminent harm to Resident, others, or to College property, College shall have the immediate right to exclude Resident from College-operated Residence Halls on an interim basis in accordance with College policy.
      4. College has the right to immediately remove students for an interim basis in event of an on-campus health emergency or failure to have up-to-date vaccinations on file with the Health Center.
      5. Resident’s  dismissal  from  College  for  any  reason,  or  Resident’s  violation  of  the  rules  and regulations  of the College, or any other conduct by Resident for which the sanction of removal from College-operated Residence Halls is assessed, shall constitute a material breach of the Agreement by Resident and shall be grounds for the immediate termination of the Agreement at College’s discretion.
   2. The Resident will be responsible for moving out within 48 hours of the date withdrawal form is received by the College Office or a College Official’s directive to move out. Failure to comply with move out deadline will result in fees assessed to the Resident’s account and or further disciplinary action. Any termination of the Agreement by the College may result in Resident’s account at the College being charged for all costs, charges and fees incurred by Resident or by College through the effective end date of agreement.
5. Termination of Agreement by Resident:

   1. Resident may terminate the Agreement by submitting a written request to terminate Agreement with supporting documents to reslife@brynathyn.edu specifying an effective date of termination, no less than seven (7) calendar days after the College’s receipt of such notice for any of the following “Qualifying Events”:

      1. Resident withdraws from College;

      2. Get married or have children or dependents;

      3. Resident enrolls and participates in an approved College study abroad program;

      4. Resident graduating may terminate the Agreement effective on the last day of the term completed; or
         
         Other exceptions can be made by the Director of Residence Life or Dean of Students on a case-by-case basis. If the exception is for medical reasons, proper documentation will need to be provided by medical personnel, as directed by the College.

   2. Non-Qualifying Event Termination: If Resident terminates the Agreement for a reason other than identified in Section 5a (i.e., Qualifying Event), or if Resident fails to take occupancy of the Assignment assigned to them, College is entitled to recover the full room and board due under the Agreement for the entire License term.
   3. Refunds:  Please see the Student Handbook for further information regarding College refund policies (including amendments, additions, deletions, or modifications made after signing this agreement).
      1. Board fees are eligible to be prorated through the 4th week of term, plus an overhead charge made by the food service organization. All Housing fees are non-refundable (includes but not limited to Laundry fee).
      2. If resident terminates pursuant to Section 5a subsequent, College will retain the $250 Security deposit and credit paid balance to Resident’s account accordance with the schedule below:

6. Rules and Regulations: All rules and regulations set forth in the Student Handbook, and such amendments, additions, deletions, or modifications thereof as may from time to time be made by the College shall be considered part of this agreement. Among the rights reserved by the College and further explained in those publications, College reserves the right.

a. For authorized College representatives to enter and search, if necessary, all residence hall facilities and rooms for housekeeping purposes, repair or maintenance, health, safety, or disciplinary reasons without resident’s permission. Appropriate notice will be given when needed to enter assignments whenever possible.

b. To levy and collect charges for:

1. Unauthorized use of room, furnishings, and/or the building, and/or;
2. Violations of Student Handbook (Fines);
3. Alterations/Damage of any room, furnishings, and/or building facilities, and/or;
4. Special cleaning and/or treatment necessitated by improper or unreasonable care of room, furnishings, and/or building.

c. Resident further acknowledges their obligations and responsibilities pursuant to all such rules, regulations, and procedures outlined in the Student Handbook including but not limited to:

1. 1. 1. Fire safety equipment and fire prevention guidelines;
      2. Weapons, combustible, and flame-producing items;
      3. Guest Policies (Visiting Hours & Overnight Guests);
      4. First-Year Student Curfew (for the first trimester only);
      5. Students of any age may not possess, transport, use, sell, distribute, or consume alcoholic beverages or illegal drugs either on campus and/or during any off-campus college-sponsored college activity;
      6. Regular cleaning of bedroom and shared living spaces; and
      7. No pets are allowed in the Residence Halls except for approved service and emotional support animals through the Office of Disability Resources or small fish (full limitations are in Handbook).

d. Fees and Fines: The Department of Residence Life enforces through a system of educational meetings and fines determined by the Director of Residence Life. Disciplinary issues will be referred to Dean of Students as needed.

7. College Liability for Personal Property: The College shall not be responsible for damage to or loss, through theft or otherwise, of the personal property of the resident. Resident hereby waives any claim against College for loss or damage to resident’s personal property without regard to amount or causation. Residents are strongly encouraged to insure their personal property and carry liability insurance.

1. 1. Resident may leave their belongings for breaks if they are registered full time for following term.
   2. Any personal property remaining in the Assignment after it has been vacated by Resident, whether willingly or not, will be removed and stored by College at Resident’s cost and will be deemed abandoned if Resident has not paid all such charges and collected their property within thirty (30) days after the date of vacating the Assignment.  Abandoned property will be disposed of as determined by College.

8. Leaving the Residence Hall Assignment: The resident agrees to vacate the assignment by the time and day announced at the end of each academic year or when the resident is moving to a new room assignment.

1. 1. When the Agreement is broken or when student status changes (withdrawal), the resident will be given 48 hours upon notice of status change or notice.  Please plan withdrawals or housing agreement ending dates appropriately, exceptions need to be approved by Dean of Students and Director of Public Safety.
   2. When vacating the assignment, the resident will place all College possessions in the same location as when they moved into the assignment.
   3. Resident must contact a residence life staff member to move out and return all assigned keys to a Residence Life or will be charged an improper checkout fee and/or lost key fine.